Volunteer Role Description for

Board Member

Role Summary

As a representative of the community to be the main force pressing the organisation to the realisation of its opportunities for service and the fulfilment of its objectives to the organisation’s users, staff, volunteers, funders and wider community.

Responsibilities:

Planning

  • Approve the organisation’s mission statement and review the staff’s performance in achieving it
  • Annually assess the changing environment and approve the organisation’s business plan
  • Annually review and approve the organisation’s strategic plan
  • Review and approve the organisation’s fundraising strategy
  • Annually review and approve the organisation’s budget
  • Approve major policies

Organisation

  • Recruit, appoint, evaluate, monitor, appraise, advise, stimulate, support, reward and if necessary or desirable, change the Chief Executive of the organisation.
  • Regularly discuss with the Chief Executive matters that are of concern to him/her or to the Committee
  • Be assured that management succession is being properly provided
  • Be assured that the organisational strength and staffing is equal to the requirements of the long range goals
  • Approve appropriate salaries, terms and conditions of service for all staff
  • Put forward names of prospective members of the management committee and fill vacancies as needed
  • Annually approve the staff’s work plans and review their performance
  • Annually approve the performance of the Board of Trustees and take steps (including composition, organisation and responsibilities) to improve its performance

Operations

  • Review the results achieved by the staff team in relation to the organisation’s aims and objectives, annual and long range goals and the performance of similar projects
  • Be certain that the financial structure of the organisation is adequate for its current needs and its long range strategy
  • Provide candid and constructive criticism, advice, comments and praise
  • Approve major actions of the organisation, such as capital expenditure on all items over authorised limits and major changes in activities and services.

Audit

  • Be assured that the Board is adequately and currently informed – through reports and other methods – of the condition of the organisation and its operations
  • Be assured that published reports adequately reflect the nature of the services and the financial condition of the organisation
  • Ascertain that the Chief Executive has established appropriate policies to define and identify conflicts of interest throughout the organisation and is administering and enforcing those policies
  • Appoint independent auditors subject to approval by members
  • Review the compliance with relevant laws affecting the organisation

Availability

Board meetings take place bi-monthly on Thursday evenings. There is a Finance Sub-Committee and a Governance Sub-Committee who meet bi-monthly and board members will be on one of the sub-committees.

Additional information

Meetings are held in Smethwick or via Zoom

Main point of contact/supervisor

Chair - Rev'd Debra Buckley

CEO Robert Bruce

Please complete an enquiry form if you are interested in volunteering for this position.